Fall 2021

As the University resumes to in-person instruction, the OSAS Testing Center will be returning to the University process regarding proctoring services which states:

Students enrolled in In-person Classes:
    • Faculty/Departments are responsible for proctoring exams for students only approved for:
      • Extended time – 1.5x ONLY
      • Accessible format of quizzes, tests and exams ONLY
      • Extended time – 1.5x AND Accessible format of quizzes, tests and exams
      • Students should make arrangements directly with their faculty member(s) at least one week in advance of the quiz, test or exam date
    • The OSAS Testing Center is responsible for proctoring exams (in-person only) for students approved for:
      • Extended time - 1.5x PLUS other testing accommodations (ie: reduced distraction test setting, computer use for tests, etc.)
      • Other testing accommodations (ie: double time, triple time, reduced distraction test setting, computer use for tests, etc.)
      • Students should submit an exam request through “MyOSAS” at least one week in advance of the quiz, test or exam date
Students enrolled in Online Classes for In-person Programs:
    • Faculty/Departments are responsible for proctoring exams for students only approved for:
      • Extended time – 1.5x ONLY
      • Accessible format of quizzes, tests and exams ONLY
      • Extended time – 1.5x AND Accessible format of quizzes, tests and exams
      • Students should make arrangements directly with their faculty member(s) at least one week in advance of the quiz, test or exam date
    • The OSAS Testing Center is responsible for proctoring exams (in-person only) for students approved for:
      • Extended time - 1.5x PLUS other testing accommodations (ie: reduced distraction test setting, computer use for tests, etc.)
      • Other testing accommodations (ie: double time, triple time, reduced distraction test setting, computer use for tests, etc.)
      • Students should submit an exam request through “MyOSAS” at least one week in advance of the quiz, test or exam date
Students enrolled in Online Programs:
    • Faculty/Departments are responsible for proctoring exams for all students with testing accommodations.
      • Students should make arrangements directly with their faculty member(s) at least one week in advance of the quiz, test or exam date
      • The OSAS Testing Center is not able to provide remote proctoring services for students enrolled in online programs
Students Approved for Virtual Class Attendance:
    • Faculty/Departments are responsible for proctoring exams for students only approved for:
      • Extended time – 1.5x ONLY
      • Accessible format of quizzes, tests and exams ONLY
      • Extended time – 1.5x AND Accessible format of quizzes, tests and exams
      • Students should make arrangements directly with their faculty member(s) at least one week in advance of the quiz, test or exam date
    • Faculty/Departments are also responsible for proctoring exams for students who are not approved for any testing accommodations but are approved for Virtual Class Attendance
    • The OSAS Testing Center is responsible for proctoring exams (virtually only) for students approved for:
      • Extended time - 1.5x PLUS other testing accommodations (ie: reduced distraction test setting, computer use for tests, etc.)
      • Other testing accommodations (ie: double time, triple time, reduced distraction test setting, computer use for tests, etc.)
      • Students should submit an exam request through “MyOSAS” at least one week in advance of the quiz, test or exam date

NOTE: Students who are qualified to test at the OSAS Testing Center may choose to test with the class with the understanding that the Instructor may not be able to provide all of their approved testing accommodations (ie: a reduced distraction test setting).

The University currently employs two main approaches to providing testing-related accommodations for students registered with OSAS. The approach depends on which testing-related accommodation(s) the student is approved for by OSAS. The deciding criteria are:

(1) students whose only OSAS-approved testing accommodation is 1.5 extended time (time-and-one-half) AND/OR Accessible Format of Quizzes, Tests, and Exams

(2) students approved for 1.5 extended time PLUS additional testing accommodations OR students approved for 2.0 extended time (double time) with or without other testing accommodations

OSAS is pleased to partner with faculty and other academic contacts to help ensure accommodations are fully provided via the appropriate approach.

Testing with Faculty and Departments

In accordance with practice defined by the Provost’s Office, faculty and/or academic departments are responsible for proctoring quizzes, tests and exams for any student approved by OSAS for 1.5 extended time and/or Accessible Format for quizzes, tests and exams as their only testing-related accommodations.

Students are responsible for providing each faculty member/instructor a copy of their OSAS-issued Accommodation Letter as early in the semester as possible.  Further, students are asked to make arrangements with their faculty member(s) at least one week in advance of the examination date to allow for logistical and proctoring arrangements to be made.

While the test setting for these students should mirror the testing environment in class (i.e. generally limited distraction; uninterrupted testing time, if at all possible), the actual accommodation being supported in this scenario is the extended time. Student requests for any additional accommodation(s) for their test must be supported by their Accommodation Letter. If the additional testing-related accommodations include more than extended time and/or accessible materials, the student would be qualified to test at the OSAS Testing Center.

At times, a student who is approved for multiple testing accommodations, and therefore is qualified to test at the Testing Center, may choose to test with the class. In this case, the student is choosing to not make use of the additional accommodations for the particular exam.

Testing at the OSAS Testing Center

For students whose approved testing accommodations are: 1.5 extended time (time-and-one-half) PLUS additional testing accommodations, OR are approved for Double Time – 2.0x (or other extended test times) with or without additional testing accommodations, OSAS will proctor the student’s examinations at the OSAS Testing Center (SSL 301).

Any request to test at the Testing Center is processed via the MyOSAS database, and issues automatic communications to the instructor of record for the course. Faculty will be notified of the information submitted by the student, including date and time the student is scheduling the exam. OSAS reserves the space at the date and time requested; however, the request is considered “pending” until we receive confirmation of approval from the instructor. (Please note: database email communications may present a sense that OSAS is approving the requests prior to faculty review; however, our actual practice is to only hold the space, pending final faculty approval.)

Students are expected to schedule their tests/exams at OSAS at the same day and time the class is scheduled to take the test. Exceptions should be made when a student’s testing accommodations (i.e. extended time) would cause the student to miss another class. Adjustments should align as closely to the original test day and time as possible. Any alternative test schedule must be approved by the course instructor. 

Students’ personal preference, work schedules, travel schedules, or other personal circumstances are not viewed as disability-related reasons for which OSAS would support an adjustment to the test schedule.  Adjustments of this nature will be directed to the instructor to negotiate directly with the student, and notify OSAS of the approved outcome.

Test Materials and Instructions

We rely on our faculty/instructing partners to provide test instructions, approved resources for the test, and also the actual test materials. Our staff is preparing and administering tests for many students in many courses each day. To help ensure we are able to best represent you in our administration of your course test, we ask that you please complete the requested Exam Information Form (“how to” steps are listed below), as well as the exam itself and submit to OSAS at least 2 business days in advance of the exam.

Test Security and Academic Integrity

OSAS employs multiple means of ensuring security of exams (i.e. the MyOSAS database is a protected system, accessible only by OSAS staff; exams are stored in locked file cabinets, etc), and protecting Academic Integrity (e.g. video surveillance, in-person monitoring, etc). Any exceptional circumstances that may occur during a test will be documented for you.  OSAS is happy to collaborate with any instructor to address questions and appropriate next steps, in light of the nature of the exceptionality.

Faculty Process for OSAS-administered Exams

OSAS uses a streamlined exam request process for OSAS-proctored exams. Faculty can upload exams and exam instructions electronically through our database called MyOSAS.

3 Easy Steps for Faculty to Follow

You will receive one email for each student requesting accommodated testing with OSAS. The email will come from OSASTestingServices@usc.edu with the following Subject Line: “[OSAS] Exam Request (ACTION REQUIRED).”

However, because we anticipate exam instructions being the same for all students in your course you only need to complete one Exam Instruction Form per exam.  If there is an exception to this, please submit an Exam Instruction Form for the student receiving different directions.

  • STEP 1: Review the exam details of the email and click on the link.
    • (Note: the details provided in this email reflect information submitted by the student. OSAS considers these details “pending” until approved by the instructor.)
  • STEP 2: Click on the “Exam Instruction” icon and complete the brief Exam Instruction form. Click  “Submit Exam Instruction” after which  you will see a “System Update is Successful” notification.
  • STEP 3: Click on the “Upload Exam” icon to upload the exam. Please note that you can upload multiple documents. After you have completed the “File Information” section and have attached the exam(s), click on “Upload Exam.” Once you have successfully uploaded the file(s) you will see an “Exam Upload was Successful” notification.  
    • If there is only one version of the exam, please upload the file and we will distribute it to all students taking this test. If there are multiple versions of the test being used, you may upload all versions to one student’s exam request. Please provide guidance on how you would like us to distribute them among the students taking the test.

If you have any questions or need assistance completing an Exam Instruction Form and/or Uploading an Exam, please contact the OSAS Testing Center Staff at 213-821-9620 or OSASTestingServices@usc.edu.

The OSAS Testing Center

The OSAS Testing Center is part of the Office of Student Accessibility Services Department. However, it is housed in a satellite location just a few minutes away from the OSAS office in the Science and Engineering Library (SSL). The Testing Center is located on the 3rd floor, Room 301.  (It is accessible by elevator or stairs, and a power assist door can be found at the buildings south entrance.)

The OSAS Testing Center offers dedicated testing space and services for OSAS students who are approved for certain test-related accommodations which have typically been proctored by the OSAS office.

Please note: the main OSAS office at 120 GFS does not administer exams. Please be sure to visit the OSAS Testing Center for any testing-related business.

OSAS Testing Center Location

Address

Science and Engineering Library (SSL)
Also known as Seaver Science Center
3rd Floor, Suite 301
910 Bloom Walk, SSL 301
Science and Engineering Library
Los Angeles, CA 90089

Main Phone Number & Email
213-821-9620
General Hours

Monday – Friday, 8:30 am -5:00 pm
(Exams begin at 9:00 am)

Center hours are extended during final exam periods